Top 5 Questions Executive Assistants Ask Before Booking a Company Headshot Session
When executive assistants are tasked with organizing headshots for employees or coordinating corporate photography, they often have to juggle scheduling, consistency, and expectations — all while ensuring a seamless experience for their executive team. At Pooja Photography, we’ve worked with numerous Bay Area companies and understand what it takes to deliver high-quality, professional headshots that reflect your brand.
Here are the top 5 questions executive assistants typically ask before booking a company headshot session — along with answers that can help streamline your planning process.
1. Do You Offer On-Site Headshots at Our Office?
Yes, we specialize in in-office headshot photography for Bay Area companies. We understand that your team’s time is valuable, so we bring our studio-quality lighting and professional backdrop setups directly to your workplace. This allows employees and executives to get their headshots taken without leaving the office — saving time and minimizing disruption.
Our mobile studio setup ensures consistent lighting, sharp portraits, and flattering angles — whether you need one executive headshot or headshots for an entire department.
2. How Do You Ensure Consistency Across All Employee Headshots?
Consistency is key when creating a polished and unified look across your company’s website, LinkedIn profiles, and internal directories. We use the same lighting, backdrop, and camera settings for each session to ensure that every employee headshot looks cohesive.
Before the session, we consult with you on your company’s visual branding goals, preferred background (white, gray, black, environmental), and retouching preferences. Whether you’re in tech, finance, law, or healthcare — we tailor the look and feel to match your company culture.
3. What Should Our Team Wear for Their Headshots?
We provide every client with a “What to Wear for Headshots” guide before the session. Executive assistants often forward this to the team in advance. The guide includes wardrobe tips like:
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Stick to solid colors or minimal patterns
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Avoid logos or busy prints
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Choose professional attire that matches your company’s brand
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Bring a blazer or layering option for variety
For branding portraits or executive headshots, we also recommend coordinating outfits across departments for a cohesive team look.
4. How Long Does Each Headshot Session Take Per Person?
Typically, each individual session takes 5–10 minutes per person, depending on how many final images are needed. We schedule time slots in advance to make the day flow smoothly and ensure that each team member receives individual attention.
For larger companies, we can photograph up to 60–80 employees in a half-day session, depending on your needs. Executive headshots or branding portraits may require more time for outfit changes and poses.
Our goal is to keep things efficient while ensuring each person feels confident and looks their best.
5. Can You Handle Retouching and Final Image Delivery for a Large Team?
Absolutely. All images are professionally color corrected but we can include retouching to remove blemishes, smooth skin etc, if needed — without making anyone look over-processed.
For companies with multiple employees, we:
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Deliver a private, password-protected gallery
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Provide each employee access to select their favorite shot
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Deliver high-resolution images optimized for web and print
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Include standard and square crops (perfect for LinkedIn or Slack profiles)
Turnaround time is typically 3–5 business days, depending on the size of the team and retouching needs.
Why Executive Assistants Trust Pooja Photography
At Pooja Photography, we pride ourselves on delivering a luxury-level service tailored for corporate teams. Whether you’re updating your leadership team’s portraits or organizing headshots for an entire company, we bring professionalism, efficiency, and a personalized touch.
We’ve worked with tech startups, real estate firms, legal offices, and corporate headquarters across the Bay Area, offering both in-studio and on-site sessions. Our signature style is clean, modern, and confident — perfect for LinkedIn profiles, company websites, annual reports, and pitch decks.
Need help planning your company’s next headshot session?
Contact us today to schedule a consultation or request a custom quote tailored to your team’s size and location. No admin work at your end besides hiring us! We ensure your team feels confident and love their headshot.
Limited Availability – Book Your Session
📍 Studio located in San Ramon, CA 94583 (easy access + parking).
📍 We provide On-Location Headshot Booths for Corporates.
📆 Sessions booked 4-6 weeks in advance—secure your slot now.
Your employees deserve imagery as impeccable as your brand—let’s create it.
